Facility & Catering

Site and Facility Selection
A strategically selected site and facility to host your event is crucial to ensure the success of your event goals and objectives.

Timewise can help you identify the most appropriate city and venue for your event. We will research venues and cities and secure the appropriate site on your behalf. To determine the physical requirements needed for your event, we can assist you in defining the demographic data of your participants, keeping in mind your event goals and objectives.

Facility Contracts and Insurance
Timewise is in a unique position to negotiate the best contract for your venue. Because of our professional associations and ongoing relationships with numerous venues, combined with our knowledge of contract administration, Timewise is strategically positioned to negotiate a more favourable contract for your company or organization.

With potential liabilities becoming a growing concern, you may need insurance for your event. Timewise is very knowledgeable about the coverage you’ll need. As your event partner, we can help you determine your exact requirements and help you to secure the appropriate insurance coverage necessary for your event.

Function Room Arrangements
Research conducted during the initial site and facility selection, along with the development of final program content, will allow Timewise to assist you in determining the amount of meeting space required. Our experience will help guide you to determine the most appropriate room arrangement to accommodate participant needs.

We take great pains in monitoring the room setup to ensure that hotel staff is doing their job effectively. Room services can all be arranged through Timewise, including refreshments, snacks, projectors/screens, easels, writing paraphernalia and internet availability.

In addition, Timewise can advise and assist you in booking:

    • the plenary hall
    • the breakout/concurrent rooms
    • the volunteer/staff room
    • the speaker’s preparation room
    • the media room
    • an information kiosk or message centre
    • the coat check room

Timewise can assist in negotiations to ensure all required rooms are covered in the cost of the facility rental.

Food and Beverage
To celebrate the experience of fine food and entertaining, catering can also ensure the event is more productive and most memorable. Timewise has years of experience in dealing with the catering needs of their clients and can make recommendations to fit your event and budget.

The adage “a way to a man’s heart is through his stomach” can be aptly applied to the catering needs of participants. Event participants often place a high value on the food and beverages that are served at events. It is imperative to match the food and beverage selection to the objectives of the overall event. We can assist you with your selection of food to ensure that it is both nutritional and appealing. Our experience tells us that food that is poorly received by participants can overshadow an otherwise successful event.